Tuition and Fees, Expenses, Refunds

All tuition, fees and other charges are payable in full upon completion of registration unless arrangements have been made for the Deferred Payment Plan. Students may pay tuition and fees by cash, check, money order, or credit card (MasterCard, VISA, DISCOVER and American Express). Checks and money orders should be made payable to CHESAPEAKE COLLEGE. Students who elect to pay tuition and fees through the Deferred Payment Plan should contact the Business Office for more information on this plan. Whether registration is for credit, audit, or continuing education courses, students will not be admitted to class until the prescribed charges have been paid in full or a Deferred Payment Plan is finalized for credit students only.

Any balance due deemed in default may be turned over to the State Central Collection Unit where a 17 percent collection fee will be assessed.

Tuition

Payment Methods Available

Chesapeake College accepts cash, check, money order, MasterCard, VISA, DISCOVER and American Express. Payments can be made at the Wye Mills campus, the Center for Allied Health and the Cambridge Center. Payments can also be made online via the Chesapeake College’s online student portal Angel by clicking on the CRAB link.

Tuition Payment Plan

The Deferred Tuition Payment Plan is available to credit students for the Fall and Spring term with a minimum balance of $277.50 in tuition and fees or non-credit students with at least $900 in tuition and fees. To participate and for more information, go to www.chesapeake.edu/ecashier. A deposit and a non-refundable $25 fee are assessed per plan per semester. An active plan is required by the pay-by date for each semester or at the time of registration after the pay-by-date.

Students Please Note: IRS TUITION FORM 1098T is an IRS reporting requirement for college-related financial transactions. Chesapeake College offers the option for students to retrieve their 1098T form online through the Chesapeake College website. Students must log into the Chesapeake College portal using their assigned login and password combination before December 31st each tax year to consent to retrieving their 1098T electronically. By signing up for the electronic version of the tax document, no paper form will be mailed to you. When your tax document is ready, an e-mail will be sent containing a link to this website where you may view your documents. Chesapeake College reports numbers on its tax form using registration information, and not cash payments for the tax year. This reporting method is supported by our software vendor and meets current IRS reporting requirements.

Tuition Waivers and Reductions

The following waivers and reductions are subject to State legislation and may change. For updated information, please contact the Director of Financial Services at 410-827-5390.

• Base Realignment and Closure
  Residency (BRAC) Waiver Policy
  Relocating members of the military and their dependents are eligible for a waiver of the 90-day residency requirement. To qualify for this waiver, members must submit proper documentation, i.e. military orders. To receive in-county tuition rates the member and dependents must live in the College’s five county service area.

• Health Manpower Shortage Tuition Reduction Program
  The State of Maryland designates the following programs as Health Manpower Shortage Programs. Students who are Maryland residents may apply for a waiver of the out-of-county tuition differential for courses in the following programs: Associate degree programs in Emergency Medical Services, Human Services, Nursing, Physical Therapist Assistant and Radiologic Sciences; and certificate programs in Emergency Medical Services, Nationally Registered Paramedic, and Surgical Technology.

• Maryland National Guard Tuition Waiver Policy
  Members of the Maryland National Guard are eligible for a waiver of 50 percent of their tuition for credit and non-credit courses. To qualify members must certify by a form signed by their unit commander that they have at least 24 months remaining to serve. This certification must be presented at the time of registration or by the pay-by-date to qualify. Students must pay all applicable fees.

• Somerset County
  Residents of Somerset County will be billed at the in-county tuition rate.

• Senior Citizens Tuition Waiver
  Tuition for credit courses is waived for Maryland residents 60 years or older registering two weeks prior to the start of the semester. Seniors will be responsible for all applicable fees. Seniors wishing to register prior to this date must pay full tuition and fees. The tuition waiver policy for co-listed courses offered through Continuing Education is the same as the credit courses. Seniors registering for other Continuing Education courses, except those designated CES, AFC, or FTW in the course number will have tuition waived at any time. Proof of age will be required at the time of registration.
  
  Seniors who have registered and paid tuition for a course may drop the course but may not re-register with tuition waived until the first day of class.

• Disability Waiver Policy
  New legislation goes into effect July 1st, 2012 regarding this waiver. Any resident of Maryland who is out of the workforce because of a permanent disability as defined by the Social Security Act, the Railroad Retirement Act, or in the case of former federal employees, the Office of Personnel Management, and enrolls in a community college class that has at least 10 regularly enrolled students, may be eligible for a tuition waiver. Students may be enrolled up to six credits per semester without declaring a degree or certificate. Letters of Recognition programs are no longer eligible for the waiver. Certain Continuing Education programs are eligible if they lead to employment. Please consult the list of eligible programs at http://www.mhec.state.md.us/career/WIA/WIASearch/ WIACountyPgm.asp. This waiver is for tuition only.
  
  Once a student enrolls in more than six credits, they must declare a major and apply for federal financial aid. The priority deadline date for the Fall term is May 1st and the Spring term is December 1st. Students must complete the Certificate for Tuition Waiver Form and have it authorized by the Social Security Administration. Students are no longer permitted to receive both federal/state aid and the waiver unless the federal/state aid is insufficient to cover tuition. Students receiving SSI/SSDI as a dependent or survivor of a disabled beneficiary do not qualify for this waiver. Waiver forms should be submitted to the Director of Financial Aid for review and final approval.

Sponsored Billing

• Employer Billed Tuition and Fees
  At the time of registration, students must provide a purchase order or completed Chesapeake College Sponsorship Billing Authorization form (available from the Business Office or the Web). Include the employee’s name, social security number, course number and title, and total amount for tuition, fees, and books (if applicable). Also include billing address and signature of person authorizing payment. Students must also sign the form. Students will not be confirmed in their classes until the above information is received by the College. If the sponsor fails to pay, the charge will revert back to the student’s account for collection. The regular refund/ withdrawal policy will apply.

Tuition for Non-Credit, Continuing Education and Workforce Training Courses

Costs vary for non-credit, continuing education courses and are listed in the Division of Continuing Education and Workforce Training Schedule of Classes. Costs for non-credit courses listed in College publications apply to residents of Caroline, Dorchester, Kent, Queen Anne’s, and Talbot counties. For residents of other Maryland counties there is an additional charge of $5 per noncredit course. Out-of-state residents are charged an additional $10 per non-credit course.

Fees

Course Fee

There is a course fee for specified courses which are identified as such in the course descriptions. Fees may vary with each course.

Insurance

Student insurance will be available on a voluntary basis. Information is available from the Student Success office concerning the plan and the costs.

Late Registration and Drop/Add Fee

A late registration fee of $10 will be applied to all registrations and schedule changes processed on or after the semester start date. A five dollar Add/Drop fee will also be assessed when a course is added or dropped after the semester starts. Additionally, all students who have not paid for and/or finalized their registration before the first official day of the semester will be assessed a $10 late registration fee.

Replacement Diploma

Replacement diplomas for degrees or certificates are available for $20. Replacement Letters of Recognition are available for $10.

Returned Check Fee

There will be a charge of $20 for each check returned to the College. The College may withhold services to a student who has an indebtedness to the institution.

Transcript Fee

Effective July 1, 2013 there is a $5 charge per transcript for official transcripts issued during the general production schedule. However, Chesapeake College does reserve the right to limit the number of transcripts per request. Overnight service is available for a $25 fee. The request may be made in person, by mail, or by fax. For ordering guidelines, see the Student Records  section of this Catalog.

Expenses

Student Expenses

Students must clear all outstanding debts with the College before registration for the current semester can be finalized. A student is not officially registered or entitled to attend class until all financial obligations have been met in the Business Office.

Additional Expenses

Books

Textbooks may be purchased by cash or credit card (VISA, MasterCard, American Express, or Discover Card) from the College Bookstore, or by telephone.

Refunds

Credit Classes

For withdrawal from credit courses that would reduce the student’s enrollment, or for complete withdrawal from the College, the schedule of refunds of tuition and fees will be as follows:

*The first day of classes is specified in the College Academic Calendar as the day the semester classes begin and not the day individual classes begin.

Special refund dates may apply to Weekend College, late starting classes, or classes in shortened time frames. Refer to the Academic Calendar published with the semester schedule for specific dates.

No fees are refundable except before the first day of classes.

The College reserves the right to alter the above schedule of refunds as necessary.

The schedule of refunds may be adjusted for holidays within the refund periods. See the semester schedule for exact dates.

Involuntary Withdrawal Refund Policy

In extreme circumstances, where the student is forced to withdraw after the normal refund period, the College will consider granting a partial refund of tuition as determined by the refund appeals committee.

To be eligible for consideration the student must meet the criteria described in the Involuntary Withdrawal Policy, submit a written request and all documentation to the Registrar’s Office no later than the 10th week of a 15-week semester or the fifth week of an eight-week semester. Requests should be mailed to: Director of Financial Services, Chesapeake College, P.O. Box 8, Wye Mills, MD 21679.

Policy Description

An involuntary withdrawal may qualify a student for partial refund of tuition after the normal refund deadline. In order to be eligible for a refund, the student, or next of kin, must submit a written request and appropriate substantiating documentation to support such a request. A withdrawal is considered involuntary if it results from one of the reasons described below:

Hospitalization

1. Student must have certification from a physician stating that the student’s medical condition required hospitalization for 72 hours or longer, and that the medical condition requires the student’s withdrawal.
2. Required certification: A. Must be an original letter on official letterhead (no photocopies); B. Must specifically state that the student’s medical condition required hospitalization for 72 hours or longer, and that the medical condition requires the student’s withdrawal from class, and C. Must give the date on which the hospitalization began.

Military Duty

1. Student must have entered active duty involuntarily, or have been transferred involuntarily.
2. Student must provide a copy of military orders signed by the individual’s commanding officer or appropriate official.

Death

1. Withdrawal is considered involuntary if the death of the student or immediate family member of the student’s has occurred. Immediate family members include the following: spouse, parent, child, sister or brother.
2. Appropriate required documentation: A. An official death certificate, or B. A copy of a newspaper obituary notice, and C. A letter from a physician (or other appropriate medical professional) verifying the student’s relationship to the deceased. (If the relationship is not evident, additional documentation may be required.)

Job Conflict

1. Involuntary job transfer or job schedule (shift) change, which causes a conflict with class schedule.
2. Student must provide documentation dated and certified by the employer.

Other Extreme Situations

Requests for an involuntary withdrawal based on other extreme situations will be considered on a case-by-case basis.

Non-Credit/Continuing Education and Workforce Training Class Refunds

A refund of 100 percent will be made prior to the day of the first class. No refund will be given after that date. The effective date of refund calculation is 6:30 p.m. on the day when the official College withdrawal form is completed and filed in the Office of Registration and Records.

Bookstore Refunds

Refunds for books will be made in accordance with Bookstore policies. Please contact a Bookstore representative for more information regarding dates and return policies. The Bookstore can be reached by phone at 410-827-6874, or via the Web at www.chesapeake.bncollege.com.