Jul 18, 2024  
2015-2016 Chesapeake College Catalog 
2015-2016 Chesapeake College Catalog [ARCHIVED CATALOG]

Student Records and Policies

Semester Hours

A semester hour is equal to 50 minutes of classroom instruction per week for 15 weeks. Two or three hours of supervised laboratory are considered equal to one lecture hour since the average student must spend two to three hours in preparation for a lecture class.


Registration and semester dates are listed in the academic calendar. Students must meet with an advisor before registering unless they qualify for online registration. Priority registration is available to currently enrolled students. Pre-registration is the period during which students may register without payment. Students registering after the pre-registration period is over must make payment at the time of registration. Students for whom payment has not been received, financial aid finalized, or other authorization of payment received by the payment due date, will be deleted from their classes. It is the student’s responsibility to ensure that payments are received on time.

Online Registration

Students are eligible to register online through Chesapeake Registration and Beyond (CRAB) if they meet the following criteria:

You may be eligible to register directly on the web through MyCampus/CRAB at the college website www.chesapeake.edu/mycampus/crab. Please refer to www.chesapeake.edu/students/advising/onlinereg.asp for online information and help.

Students with 45 or more credits must see an advisor in the Office of Student Success for a Program Progress Review. This is to ensure that students are completing the courses in their chosen academic program and are making satisfactory progress toward graduation.

Dual Enrollment students are not eligible to register online.


Official transcripts of a student’s academic record at Chesapeake College will be sent to other institutions only at the written request of the student. All financial obligations to the College must be satisfied before any transcripts will be released. Transcripts will usually be processed within two working days from the receipt of the request. Allow extra time during holidays, examination periods, commencements and at the beginning and end of the semester. Transcripts for currently enrolled students will not be processed at the end of the semester until final examinations are over and all grades for all students are entered and finalized.  Transcripts are processed through a third party servicer through a link on the College’s website.  The College charges a $5 fee and the servicer charges a $3 convenience fee.  Additional costs will apply for mailed transcripts.

Enrollment Verifications

To request an official enrollment verification, please submit a completed Verification Request form or a company-issued form to the Registration and Records Office located at the Wye Mills campus. Verification forms are completed within two working days from receipt of request. Loan enrollment verification forms are completed after the end of the third week of a semester.

Student Status

A full-time student is one enrolled for the equivalent of 12 credit/ load hours during the fall or spring semester, and six credit/load hours for the summer. Students enrolled for less than 12 credit/ load hours are classified as part-time. Exceptions to this classification occur when an external agency defines the status differently. Nursing and some other allied health profession program students registered in a clinical sequence course are considered full-time.

Only with specific approval from the Vice President for Student Success will a student be permitted to register for more than 18 credit/load hours during the fall or spring semester, or nine credit/load hours for the summer.

Final Examinations

Students taking courses for credit are required to take final examinations on the scheduled dates. Permission for make-up examinations is left to the discretion of the instructor.

Repeating Courses

A student may attempt a course No More Than Three Times. This includes any course for which the student has earned a letter grade, an “L” for auditing a course, or a “W” for a course from which the student has withdrawn. Repeating courses in which a grade of “C” or better has been earned is not recommended. If a student would like to enroll in a course more than three times, the student must first complete the “Course Repeat Appeal” form available on the College Website, and meet with the Vice President for Academic Affairs for course repeat approval.

The highest grade earned in a course will be used in computing the cumulative grade point average. However, all grades will be listed on the student’s permanent record. Grades are counted only once in computing the cumulative grade point average.